Job Title: Administrative Assistant

Company: Sacyr UK and Ireland

Location: Dublin, Airport Project.

As an Administrative Assistant, you’ll be at the heart of an exciting infrastructure project in Dublin, based at an airport. Join our dynamic team and make a difference!

The Administrative Assistant will support our office and site teams. This is a pivotal role in ensuring the smooth day-to-day running of operations, from document control to liaising with project team, suppliers, and contractors.

About Us: At Sacyr UK and Ireland, we’re passionate about creating a better world through our projects. As an Administrative Assistant, you’ll play a crucial role in our team. Our workplace is inclusive, diverse, and designed for everyone to thrive. We don’t just say it – we live it, we’re proud to have been named a Sunday Times Top 100 Employer in both 2024 and 2025, and to be accredited as a Living Wage and Disability Confident employer.

About you: If your values align with ours, and you are passionate about being part of our team, read on! Our team is professional, great communicators, adaptable, full of integrity and generally a fabulous bunch. If this sounds like you, and you can demonstrate the required skills and experience, we want to hear from you.

Our Benefits:

• 34 days’ annual leave
• Employee Assistance Programme
• Life assurance – 4x annual salary
• Pension scheme (details above)
• Cycle to Work scheme
• Eye care vouchers – eye tests and glasses where required, including safety eyewear
• Annual health checks with Randox Health, including half-yearly check-ins
• Enhanced annual leave
• Company-funded language lessons – Spanish/English
• Company-funded training: training, certifications, and memberships in accredited bodies related to the position
• Lighthouse Club membership
• Discount shopping vouchers
• Opportunity for additional professional development
• And more benefits to be implemented

Key Responsibilities include:

• Provide general administrative support to office and project teams.
• Prepare and manage correspondence, reports, invoices, and other documentation.
• Maintain and update company records, project files, and databases.
• Assist in procurement processes, including supplier communication and order tracking.
• Schedule meetings, take minutes, and organise travel and accommodation as required.
• Support with health and safety documentation and compliance records.
• Help coordinate timesheets, payroll documentation, and HR-related paperwork.
• Liaise with clients, subcontractors, and local authorities as required.
• Ad hoc duties to support project management team.

ESSENTIAL CRITERIA

• Right to work in the Republic of Ireland.
• High school diploma or equivalent.
• 3 to 5 years experience.
• Proven experience in an administrative or office-based role, ideally within construction or related sectors.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with construction terminology and document management is a plus.

DESIRABLE CRITERIA

• Associate’s or bachelor’s degree.
• Previous experience in the Irish construction industry.
• Working knowledge of project management software or CRM systems.
• Full driving licence.

In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Dublin our teams are truly global!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process.

Ready to be part of our transformative journey? Apply now and contribute to building a better future!

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